Job Description: Executive / Personal Assistant

Reports To: Business Owner / Executive

Position Summary

We are seeking a highly organized and proactive Executive / Personal Assistant to provide administrative and personal support to the executive. This role involves managing daily administrative tasks, handling communications, coordinating schedules, processing invoices, paying bills, and assisting with personal errands to help keep business and personal operations running smoothly.

Schedule: 12:00 PM – 8:00 PM EST

Key Responsibilities

• Manage and organize the executive's emails and follow up as needed.
• Pay bills accurately and on time.
• Prepare and send invoices to clients.
• Track and maintain data using Google Sheets.
• Assist with administrative tasks and document management.
• Manage tasks and projects using ClickUp (MUST HAVE).
• Perform personal assistant duties, including coordinating errands and handling personal requests.
• Maintain accurate financial records using QuickBooks Online (MUST HAVE).
• Communicate professionally with vendors, clients, and other contacts.
• Complete ad hoc administrative and personal tasks as assigned.

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.
• MUST have experience with QuickBooks Online.
• MUST have experience using ClickUp.
• Proficient in Google Sheets and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Ability to multitask and prioritize competing responsibilities.
• High level of professionalism, discretion, and confidentiality.
• Reliable internet connection and a quiet home office.
• Female candidates are preferred.